Guide To Choose Office Space

Are you in the process of starting a new business? Here are a few top tips that could help you to zero down on the decision making of choosing right office space for your business. Since your office space will represent your business, choosing the right location for your office space must not be taken lightly. Here are a few tips to consider before choosing an office space:

The Location: The most vital part of an office space is the location. You need to make sure location for your office is located preferably in a well developed office locality with good transportation facilities so that the client and employees can reach the office without any hassle. Getting a space in that locality is ideal for an office.

The Construction: It is important to evaluate the building, enquire the year of construction and ensure electricity and water facilities are adequate and there is a good backup system is in place in times of emergency. Choosing the right office space should be done right from the first time, so ensure all facilities are in place. If not, you’ll end up with aggravated employees and a lot of money and time will be spent on repairs..

Office Facilities: An office that provides extra facilities is a good choice as getting facilities set up can be a pains taking task. For example, if the building has a cafeteria for the employees working there makes it easier for the employees to have lunch and errands. Another thing is access to the office, pick one that allows 24/7 access to the office. Make sure to see the security system is in the building. Parking is also an important aspect to consider, ensure there is enough secure parking for your employees.

The Office space: Answer these few questions before choosing the office space. Is it big enough for your employees? Is there room to expand? If it’s a yes for both, you are on the right track. To make things easier ask for the layout of the office and preferably choose one which already is an office set up with a reception, cubicles, executive rooms and a meeting room.

Internet Facility: internet connection is a major requirement for any business in today’s world. Enquire if the building already has an internet service, if they do there’s nothing like it and picking it would be a smart decision. If they don’t find out who are the internet service providers in that area and how long the connection will take to put it to use.

Understand the lease/rental agreement: Understand the lease/rent agreement how long the lease/rent is for and if there are any added charges for maintenance, if required hire an expert. Ensure to read through the agreement twice and consult your lawyer about the ones that seem unclear to you. Ask about the changes you can make to the office and add to the agreement to avoid any misunderstanding in the future. Also clarify what extra charges will you be responsible to pay like property tax that is usually termed as ‘Additional rent’ or “NNN’ in lease agreements.

Analysing your options: Make sure you don’t settle on the first one you see even if you like it. Look for more options and see them and get all the required information for each office space. Then compare, first disregard the ones that had major issues like bad building structure, limited access, no security and no parking. Then with the ones remaining compare the prices and the services being provided. Your main priority must be the locality and it provides all the services. If you find a space that provides you with fully furnished office space with security, cafeteria facilities, parking and is a good structure it would be an ideal choice to make. The lesser effort in setting up of the office makes it easier for you and it gives you extra time to concentrate on evolving your business to higher level.

 

Continue Reading

All About Office Space Design

Office space design has been one of the top priorities for most of the business owners when they look for an office space for their business. Of course, it has to be a top priority as design plays a very important role in providing a great environment for employees while allowing them to work to their full potential. It’s something that alters the moods of employees greatly; so having an effective office space design will certainly boost the productivity of employees while helping them to be focused.

But how would you make the design effective? Here’s how you can do it.

1. Prioritize flexibility

Every business owner must be aware that comfort zone is where the magic happens. One of the elements that promote the creative and physical wellbeing of employees at a workplace is the movement of the body. Human body is not made to sit in a 90° posture all the day. An effective workplace will always be a flexible one allowing employees to work out of their desks.

Yes, it’s all about breaking the bond between the employees and the desk. Design your space in such way that you have some areas that allow your employees to work standing (like café height tables), sitting (couch or traditional workstations), so that the employees can feel free and work from where they are more comfortable.

2. Showcase your culture

The first thing you should think of when you start designing your office space is, what you have to convey through the design. It’s very important for a company to be reflecting its culture in its design. It gives employees a feel of being involved with the company’s endeavours which builds great trust and creates a strong bond.

One simple way for companies to reflect their personality is to use colours. For instance, a creative agency can have its paint, interior and furnishings in vibrant colours like yellow and orange. This also fosters creativity in employees while also adding value to the company. Know what colour has what impact and employ according to the company culture.

3. Include play areas

Employees at a workplace definitely need some refreshment in their hectic schedules, client calls and tight deadlines.

How relieved do you feel with a simple table tennis match after a hectic day at work?

That’s a lot right? Definitely it is. People with their hectic schedules at work have almost forgotten the day when they last played a sport. This being the case, having play areas at the workplace encourages employees to be lively all the time playing indoor games like table tennis, carom board or any other. It’s just a break to their non-productive drag bringing them back to focus.

These are a few simple tips to design your office space so that the employees feel more lively and productive at the workplace. So, if you are planning to design your office space, consider these tips to make it a great place for employees.

And if you are searching for an office space that already has these features, there are lots of fully furnished office spaces available in the market. Just seek help of an expert commercial real estate agent who can help you find a good office space that suits your business, employees and the company culture.

 

Continue Reading

Why You Need Using Quality Property Management Company

Property ownership can be a rewarding experience, solid investment and provide a sound revenue stream. However, it doesn’t come without certain trials and tribulations that are part of being a landlord. From maintenance expenses and upkeep to acquiring and managing tenants, owning property can be a drain on time and resources if not run correctly- that’s what a property management company does. These companies are paid by the property owner to take care of the nuts and bolts that are associated with ownership. A good property management company will take care of marketing the property, finding and screening applicants, and maintenance and repairs to the property as well as managing tenants, collecting payments, and issuing deposits and notices. Essentially, these companies do the grunt work for property owners so they can focus their energy elsewhere.

In addition to granting owners more time, property management companies provide a host of other solid benefits. They supply:

Higher Quality Tenants
One of the many jobs of a property manager is to find quality tenants to fill vacant properties. They thoroughly screen applicants by examining factors such as their rental history and credit score, calling their references, and even interviewing them to determine if they would be a good tenant. This process ensures that properties are filled with desirable tenants who will take care of the space, make their payments on time, and produce a steady income for the property owner. Management companies have vast experience sorting through applicants, and can spot warning signs and red flags easily.

Shorter Vacancy Cycles
The owner isn’t making a profit if their property isn’t occupied. In fact, unless they own the property outright, during times of vacancies owners typically have to make the mortgage payment out of their own pocket. When a property is occupied tenants’ rent can be put toward the mortgage payment or used as income. Property management companies take care of marketing and advertise properties to the appropriate audience and see that the vacancy is filled.

Better Tenant Retention
Tenant turnover requires additional time and money to clean, market and fill the space, all of which is costly for owners. To avoid turnovers and vacancies retaining quality tenants is imperative. Property management companies serve as a point of contact for tenants and are immediately responsive to their needs. If there is an issue that needs to be addressed it’s their job to handle it, and they work hard to keep quality renters satisfied. Property managers also handle lease renewals and are familiar with the market, so they know how to entice tenants to stay.

On Time Payments
Landlords don’t make a profit if their tenants don’t make their rent payments on time. It may seem innocent to overlook one late payment, but once a pattern of truancy is established it can be a difficult hole to dig out of. Inconsistent payments can put a heavy financial strain on a landlord who has to cover the mortgage costs out of their own pocket-punctual rent collection is a must for consistent cash flow. Instead of owners dealing with awkward confrontation and repeated excuses, it’s a property manager’s job to collect rent on time and enforce the lease agreement if payment terms are not met.

Instead of bearing the on the hassle, headache, and heartache that comes along with being a landlord, it makes sense to hire a property management company to deal with the unpleasant aspects of property ownership for you. No, their services do not come for free and yes, you do have to pay a fee, but the benefits reaped in money and time saved are well worth it.

 

Continue Reading

Why You Need To Work On Share Work Spaces

Start-ups are often associated with the sharing economy, but the principle can also be applied to the work space. With more and more start-ups and small businesses looking to make their mark in competitive industries, they are teaming up with like-minded companies to find office space that can accommodate the needs of multiples businesses.

And it makes sense. A functional work space can play an important role in the success of any business. Sharing work spaces allows small businesses to find an attractive and functional working space without taking on the responsibility and cost of an entire office while reaping the benefits of a collaborative environment.

Financially, splitting operational costs in half, or sometimes even thirds or fourths, can allow for money that would otherwise be allocated to bills and extraneous expenses to instead be funneled back into the business or saved to increase working capital. And it’s not just the cost of renting the space that can be shared. Splitting the cost of recurring office bills like energy, internet and routine maintenance could have a bigger impact than imagined. In the early growth stages of many new companies, this is important as they develop their long-term financial strategies.

Collaboration and office culture can also benefit from aligning with other small businesses. Having several businesses co-inhabiting a work space can foster a friendlier work environment and encourage the exchange of ideas, which in turn leads to greater productivity through open interaction with colleagues throughout the day. Many businesses are prioritizing casual staff cultures and relationship-building for employees, so inviting another company into the work space can lead to a friendlier, more welcoming atmosphere that could then prove to have positive results on the business end. Group gatherings, inter-company activities and seasonal celebrations are great ways to take full advantage of a shared work space and develop an inviting atmosphere for your business and staff members.

Co-working with another business can also organically expands personal and professional networks, and in the early days of a start-up these can be invaluable. From introductions to potential new clients to mentor opportunities, sharing an office space allows the business to grow industry contacts not just with people based in the office, but via their own extended network.

But perhaps most importantly, sharing an office space can also allow for flexibility in an age where start-ups and small businesses regularly need to adapt and pivot.

 

Continue Reading